Organizers seeking to maintain record organization and security throughout the life cycle of records have long relied on records management. A vast majority of individuals think of records management as managing documents, storing them, archiving them, tracking them, or destroying them.
The records management services are constantly adapting to the latest technological advancements. Companies are now going beyond creating retention schedules to implement security and privacy policies, along with managing traditional record retention schedules.
Keeping up to date with emerging technologies to prevent mishandled information is critical to the records management industry. This is because modern businesses rely on both physical and digital information.
Next 5 Years
The need for hardcopy documents persists even in the age of technology, making off-site storage of documents inevitable.
E-Securus Record Management Company in Delhi offers both hard copy and digital records management, despite our cloud and digital storage services.
Document scanning is less affordable than hardcopy storage, which is not only beneficial for compliance purposes, but it is also cheaper. The cost of professionally scanning one box of documents (2,500 pages) is almost the same as the cost of professionally storing one box for about 27 years.
A secure, off-site document storage facility is the best option for documents with a required retention period that your company does not need frequently accessed.
Records management will evolve as well, as the nature of work changes. What can companies do to prepare for the upcoming changes?
• Convert Files to Cloud Storage
• Digitizing Records
• Auto-categorizing files
The Takeaway!
To store large amounts of data, records management has largely been associated with filing systems and physical records up until recently. In the increasingly digital age, however, records management must adapt to these new systems and processes. Electronic records and filing systems continue to replace paper-based records in the workplace.
