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Phone Number

+91 85 888 555 77

Welcome to Securus Records Management Pvt. Ltd.
Phone Number

+91 85 888 555 77

Follow us:
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sales@securus.co.in

Phone Number

+91 85 888 555 77

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B-151, Okhla Industrial Area, Phase-I, New Delhi - 110020.

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Why Office Records Management is Crucial for Business Success

Record management is management control of records. The term records management has been defined to encompass “the activities designed to control the life cycle of a record, its creation to its ultimate disposition. 

The life cycle of a record describes the phases in which it passes, including the following: creation, utilization, storage, retrieval, and disposition.”. 

office  Records management, in the broad sense, encompasses forms, reports, reproducing written material, filling records, retention, microfilming and related services.”.

records management

We aim to supply office records management,document digitization and file management, and visit Securus Record management Pvt Ltd, India’s trusted partner in data and document solutions.

Why Records Management is Critical for Office Success

1. Control the Generation and Growth of Records Although we are increasingly getting dependent on electronic lines, the use of paper in services has not really dropped. When a record operation system is embraced, an association can regulate the generation of records or duplicates and keep only records that are demanded or are live. 

2. Efficiently recoup and Dispose office records management. The goods of wasting too much time looking for lost records can be truly dire; you can’t only lose in billable hours but also lose good guests. Securus Record operation Pvt Ltd investing in a well- planned form system that can help recoup records and destroy records beyond their end- of- life date is vital. 

3. The new record operation technology can be integrated with being record systems to make the system more robust.

 4. Regulatory Compliance As the government is getting stricter about compliance matters, companies need to apply a proper record operation system and make sure they are in complete compliance with regulations and laws.However, it might have to pay heavy penalties or be subject to legal action, If any company does n’t produce vital office records management during action or nonsupervisory examination. 

Key Elements of a office Records Management Program 

Prior to exploring strategies for improvement, let’s first look at the key elements of a records management program: 

1.file management and Classification

 It involves the identification of all records, classifying them by their content and value, and allocating appropriate retention schedules.

2.Records Retention and Disposition Schedules: 

Retention schedules prescribe the length of time for which records need to be retained to satisfy legal, business, and historical needs. Disposition schedules state the process for destroying or archiving records when their retention periods are up. 

3.Storage and Protection: 

The records have to be stored in a secure manner to safeguard them from unauthorized handling, theft, damage, or loss. Storage options could be physical archives, digital stores, or both. 

Access and Retrieval: Effective access and retrieval processes are needed to make it possible for authorized staff to find and retrieve records when required. This can be through indexing, metadata tagging, or search functionality in your records management system. 

4.document digitization and Automation: 

document digitization and automation technologies can automate processes, enhance accuracy, and minimize time and resources spent on managing records. 

5.Training and Awareness: 

Regular training and awareness sessions are crucial to make employees aware of their tasks and duties in the records management process. Monitoring and Auditing: Monitoring and auditing on a regular basis aid in pinpointing areas where improvements are needed, confirming adherence to compliance, and determining the general efficacy of your records management program.

Frequently Asked Questions

1. records management V/S file management?

Records management is a more comprehensive strategy that entails the creation, organization, storage, protection, and disposal of records according to business and legal needs. File management is more concerned with organizing individual documents, particularly digital ones, in an application or system.

Q2. How does document digitization benefit office records management?

This process enhances records management by reducing reliance on physical space and improving data security.

Q3. Is it necessary to outsource office records management?

While small businesses may manage records internally, outsourcing to professionals like Securus can offer advanced security, scalable solutions, and compliance support—saving time and reducing operational risks.

Q4. How frequently should we update our office records management?

Records should be updated regularly—usually every year—to decide which files need to be archived, deleted, or held on to. A good systems of records management will have automated reminders and audit trails for just such updates.

Q5. Can record management assist with audits?

Yes,Records management will store all documentation that is needed and have it readily accessible, making audits quicker and less stressful.

Securus Record management Pvt Ltd Can Help

Contract the complexities of installing a records management Services with Securus Record management Pvt Ltd

Call one of our professionals and let us deploy strong, durable office records management services from beginning to end.

Save money, free up resources, and remain compliant with an office records management program that lasts.

Feel free to contact us at +91 85 888 555 77

Securus Records management Pvt Ltd

Securus is one of the fastest-growing documents and Record Management Company in Delhi. The company was established in the year of 2005 with a clear vision of creating an efficient record management system for various document sensitive-organizations, such as financial advisory firms, Insurance and banking sector, law firms, audit firms, media & entertainment houses and telecom industries.Learn More……

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